The most common question from new buyers is simple: "What exactly should I put in my spreadsheet?" The answer depends on your buying habits, but this hipobuy spreadsheet tracking checklist covers every column worth considering — from essential basics to advanced metrics. Use it to build a sheet that captures everything you need and nothing you do not.
Quick Start: Want a template that already includes all these columns? Download our free pre-built hipobuy spreadsheet.
Download TemplateTier 1: Essential Columns (Every Buyer Needs These)
These are the non-negotiables. Without these columns, your hipobuy spreadsheet is just a list. With them, it becomes a functional tracking tool.
| Column | Data Type | Why Essential |
|---|---|---|
| Order ID | Text (auto) | Unique identifier for every order row |
| Product Name | Text | Quick recognition without opening links |
| Product URL | URL | Link to original product for reference |
| Price | Currency | Base item cost for budgeting |
| Vendor | Text | Identifies who you bought from |
| Order Date | Date | Track when you committed funds |
| Status | Dropdown | Current state of the order |
Tier 2: Important Columns (Recommended for Most Buyers)
These columns add significant value without making your spreadsheet overwhelming. Add them once you are comfortable with the basics.
| Column | Data Type | Why Important |
|---|---|---|
| Size | Text | Prevents size-related disputes and confusion |
| Color | Text | Tracks colorway or variant selection |
| Shipping Cost | Currency | Reveals true total cost per order |
| Total Cost | Formula | Auto-calculates Price + Shipping |
| Tracking Number | Text | Links to carrier for live updates |
| Shipping Method | Dropdown | EMS, DHL, EUB, etc. |
| Payment Method | Dropdown | PayPal, Wise, crypto, etc. |
Tier 3: Advanced Columns (For Power Users and Resellers)
These columns turn your hipobuy spreadsheet into a business intelligence tool. They require more maintenance but provide insights that can significantly improve your buying decisions.
| Column | Data Type | Why Advanced |
|---|---|---|
| QC Result | Dropdown | Pass/Fail quality tracking |
| QC Notes | Text | Specific flaws or observations |
| Days to Ship | Formula | Calculates vendor speed |
| Category | Dropdown | Shoes, Hoodies, Accessories, etc. |
| Resale Price | Currency | Target or actual selling price |
| Profit | Formula | Resale Price - Total Cost |
| Platform | Dropdown | Where you sold or will sell |
| Buyer Name | Text | For group buys or team orders |
| Archive Date | Date | When the order was completed |
The Complete Column Setup by Buyer Type
Not every buyer needs every column. Here is the recommended setup based on how you buy:
Casual Personal Buyer
You buy 1-5 items per month for personal use. Simplicity is key.
Columns: Order ID, Product Name, URL, Price, Size, Color, Vendor, Order Date, Status, Tracking #
Active Personal Buyer
You buy 5-15 items per month and want better cost tracking.
Columns: Add Shipping Cost, Total Cost, Shipping Method, QC Result, QC Notes
Small Reseller
You resell items and need profit margin and vendor speed data.
Columns: Add Category, Resale Price, Profit, Platform, Days to Ship
Professional Reseller
You run a resale business with high volume and need full analytics.
Columns: Add Payment Method, Buyer Name, Archive Date, Vendor Rating
Group Buy Coordinator
You coordinate bulk orders for multiple people.
Columns: Add Buyer Name, Buyer Contact, Payment Status, Ship to Address
Ready to Start Shopping?
Now that you know how to use the hipobuy spreadsheet, it is time to put it to use. Browse our latest fashion drops at OOCBuy and start tracking your first order.
Status Values: The Complete Dropdown List
The Status column is the most critical in your hipobuy spreadsheet. Use these standardized values for consistency. Every status should trigger a specific action in your workflow.
How to Decide What to Track
The golden rule is: if you will use the information to make a decision, track it. If you will never look at it, skip it. A bloated spreadsheet with 30 unused columns is worse than a lean one with 8 useful columns.
Start with the 7 essential columns. After two weeks of buying, ask yourself: "What information did I wish I had recorded?" Add those columns. After another month, ask again. Your hipobuy spreadsheet should evolve with your needs.
For a deeper dive into organizing all this data, read our organizing best practices guide. And if you are ready to shop, browse the latest drops at OOCBuy.